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Meet the Standard.
Tell us the role you cannot fill or the HR function you cannot staff. We will tell you plainly whether we are the firm for it.
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Tell us the role you cannot fill or the HR function you cannot staff. We will tell you plainly whether we are the firm for it.
Vacancy
To provide comprehensive administrative, logistical and secretarial support to the Rwanda Liaison Office, ensuring smooth day-to-day office operations and effective support to the Chief Representative in delivering the office’s mandate. Reports to: Chief Representative, Rwanda Liaison Office
Bachelor’s degree in Business Administration, Office Management, Secretarial Studies or a related field from a recognised institution.
Membership of a relevant professional body, where applicable, and in good standing.
Certificate or Diploma in Secretarial Studies or Office Administration.
Proficiency in computer applications (MS Office Suite).
At least three (3) years’ relevant office administration experience at the grade of Officer or in a comparable position.
Fulfil the requirements of Chapter Six of the Constitution of Kenya.
Fluency in English is required; working knowledge of French and/or Kinyarwanda is an added advantage.
Strong organisational, interpersonal and communication skills, with high attention to detail and discretion.
Manage front office operations, including reception, correspondence, telephone and email communication.
Maintain proper filing, records management and safe custody of office documents.
Coordinate office supplies, equipment maintenance and vendor management.
Organise meetings, appointments and travel arrangements for the Chief Representative and visiting Head Office staff.
Take minutes and prepare correspondence, reports and presentations as required.
Support the planning and coordination of local events, client visits and stakeholder meetings.
Support liaison with local authorities, service providers and regulators on administrative and statutory matters (including permits, licences and tax filings).
Assist in maintaining compliance registers and tracking renewal deadlines for licences and statutory obligations.
Assist in maintaining petty cash records, basic bookkeeping and expense tracking for the office.
Support budget tracking and procurement processes for the Liaison Office.